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Senior Proposal Manager

Company: Acuity International
Location: Reston
Posted on: November 22, 2021

Job Description:

As we transition to Acuity International, you may see references to Caliburn or Caliburn International in our job postings and application process. Please note that as of October 1st, Caliburn International is Acuity International and as we phase out our postings and current applications, our company name will be updated. Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career! SCOPE: The Senior Proposal Manager, reports directly to the Director of Proposals. The Senior Proposal Manager is responsible for establishing and managing all phases of the proposal process in response to commercial and U.S. government solicitations (Requests for Proposals (RFPs), Request for Quote (RFQs), Requests for Information (RFIs), etc.). The Senior Proposal Manager's focus is to develop compliant, comprehensive and compelling submittals. The Senior Proposal Manager should have the capability to assess the quality of content as well as form. DUTIES AND RESPONSIBILITIES: Review and analyze RFPs and related documents and align proposal responses accordingly. Develop detailed proposal schedule and ensure adherence to all deadlines. Work with Director of Proposals and Capture Manager to obtain appropriate writing and Subject Matter Expert resources. Prepare all supporting proposal development documentation (outline, team assignments, proposal management plan, schedule, kick-off meeting materials, storyboard templates, writing plans, etc.). Enforce content management and version control practices, including maintaining proposal-specific SharePoint sites Utilize industry research tools to gather background research and customer intelligence. Create compliance matrices and proposal outlines and track/report proposal progress against those outlines. Manage the proposal team to develop high-quality and compliant responses to commercial and federal client bids in a timely manner. Lead solution sessions and craft content/graphics in line with service capabilities and current industry trends. Direct day-to-day proposal management activities, including development of work plans, schedules and action items. Manage and monitor proposal team activities on a daily basis, including regular (daily, weekly) proposal status meetings. Maintain understanding of bid strategy as it evolves; integrates the bid strategy into the proposal. Assess proposal content as it is developed for integrating of win strategy, messaging and that content meets requirements for a compelling, winning proposal. Create proposal outline, including page allocation, based on weight of evaluation criteria. Develop and maintains compliance matrix against solicitation requirements; ensures proposal structure complies with RFP requirements. Write proposal content (management, technical, resumes, past performance, business volume, etc.) as necessary to populate solicitation response template in accordance with proposal compliance matrix sections and page counts. Work with Pricing Manager to develop competitive price proposals, BOE's and cost narrative. Coordinate Pricing reviews and approvals for submittal with management. Coordinate all parties when a change in schedule is required and develops new workplan. Monitor Government communications; manage Government responses and update requirements accordingly. Facilitate reviews. Coordinate and support proposal production activities. Ensure on-time delivery of all assigned proposals. Develop and communicate version control throughout RFP response lifecycle; ensures proposal artifacts are secured at all times. Coordinate activities of operations organizations, including (but not limited to) marketing, Contracts, legal, logistics and finance. Support other members of the proposal team and business development staff on other proposal efforts as required and appropriate. Provide mentorship and training to junior members of the proposal team and other staff. OTHER DUTIES: Performs duties in a safe manner. Follows the corporate safety policy. Participates and supports safety meetings, training and goals. Ensures the safe operating conditions within area of responsibility. Assists in active implementation of company initiatives to ensure compliance with OSHA VPP, ISO, JCAHO, AAAHC, and other mandated regulations/standards. Maintains a clean and orderly work area. PHYSICAL REQUIREMENTS: Work is normally performed in a typical interior/office work environment. Work involves sitting and standing for prolonged periods of time. Ability to lift up to 15 lbs. Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.

Keywords: Acuity International, Reston , Senior Proposal Manager, Accounting, Auditing , Reston, Virginia

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