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Administrative Assistant

Company: Thompson
Location: Reston
Posted on: November 22, 2021

Job Description:

Who We Are:

Thompson Hospitality is the nation's largest minority-owned food and facilities management company. Our services include hospitality, full dining and quick service restaurants, campus dining, diversity consultation, facility operations and maintenance management. We are a family-run organization with more than twenty-five years providing services built on our core mission to provide a positive experience to every relationship we are involved in: one guest, one client, one team member at a time. We employ over 4,000 employees, serving clients in over 40 states to include more than 1.9 million guests each year. Thompson Hospitality focuses on three core areas in everything we do:

  • Purpose
    • Give back to our communities
    • Celebrate diversity
    • People
      • Do the right thing
      • Treat people the way you want to be treated
      • Always do your best
      • Be accountable for our actions
      • Performance
        • Serve the highest quality food
        • Provide world-class service
        • Maintain flexibility to better serve our clients

          Competitive Benefits:

          • Health/Dental/Vision
          • Paid Time Off
          • 401(k), matched up to 4%
          • Short and Long Term Disability
          • Tuition Reimbursement
          • Employee Referral Program
          • Pet Insurance
          • Discounts: Hotels, Travel, Tickets

            We are looking for an Administrative Assistant to perform a variety of administrative tasks and support two of our Sr. Vice Presidents in the corporate office.

            Administrative Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.

            Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

            Responsibilities

            • Act as the point of contact among executives, employees, clients and other external partners
            • Manage information flow in a timely and accurate manner
            • Manage executives' calendars and set up meetings
            • Make travel and accommodation arrangements
            • Track daily expenses and prepare weekly, monthly or quarterly reports
            • Oversee the performance of other clerical staff
            • Act as an office manager by keeping up with office supply inventory
            • Format information for internal and external communication - memos, emails, presentations, reports
            • Take minutes during meetings
            • Screen and direct phone calls and distribute correspondence
            • Organize and maintain the office filing system
              • Maintain a working data-base for business development opportunities

                Requirements

                • 2-3 years of Work experience as an Administrative Assistant, Personal Assistant or similar role
                • Excellent knowledge of MS Office, Excel, and PowerPoint
                • Outstanding organizational and time management skills
                • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
                • Excellent verbal and written communications skills
                • Discretion and confidentiality

                  Weprovide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

                  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Keywords: Thompson, Reston , Administrative Assistant, Administration, Clerical , Reston, Virginia

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