Plant Administrative Assistant
Company: Niagara Bottling
Location: Baltimore
Posted on: April 19, 2024
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Job Description:
Welcome to our Team Member career opportunity section. Here you
can view our current job openings and apply for positions
online.Internal Candidate Reminders:1) Notify Your Supervisor -
Prior to applying, employee must notify their current supervisor or
local HR Manager/Generalist.2) Career Profile - Prior to applying
to a role, employee must complete their Career Profile in
Workday.3) 90 Days - Employee must complete their 90-day
introductory period with Niagara AND be 90-days free of corrective
action in order to apply to a new role.4) Performance Review - If
employee has worked for Niagara long enough to participate in a
performance review, they must have received
Achieves Expectations
or above, in most current performance review to apply.Plant
Administrative AssistantServes visitors by greeting, welcoming, and
directing them appropriately; notifies company personnel of visitor
arrival; maintains security and telecommunications system. Supports
plant units as needed.Essential FunctionsRetrieve messages from
voice mail and forward to appropriate personnel.Answer incoming
telephone calls, determine purpose of callers and forward to
appropriate personnel or department.Take and deliver messages or
transfer calls to voice mail when appropriate personnel are
unavailable.Answer questions about organization and provide callers
with address, directions or other information.Welcome on-site
visitors, determine nature of business, and announce visitors to
appropriate personnel.Monitor visitor access and issue passes when
required. Ensure all visitors and contractors read and understand
company s good manufacturing practices.Call to schedule
appointments and interviews.Update appointment calendars.Receive,
sort, and route mail and maintain and route publications. Sign for
and route all office Federal Express and UPS deliveries.Maintain
fax machines, assist users, send faxes, and retrieve and route
incoming faxes.Submit issue-traks for any needed issue that arises
regarding the office.Coordinate the ordering and receiving of
uniforms for employees. Use Oracle to submit requisitions and
forward purchase orders for suppliers, distribution and tracking of
uniforms.Create and post all PowerPoint presentations and other
communication to the Marlin board.Keep clean work area and common
spaces.Assist in ordering and coordinating all plant events (Open
House, community involvement activities, plant visits, holiday
party).Assist employees with necessary forms, paperwork, and HR
systems (Workday, Niagara U, etc.) as needed.Distribute and track
weekly safety talks to supervisors and employees.Order, receive,
and maintain office supplies.Create and print fax cover sheets,
memos, correspondence, reports, and other documents when
necessary.Perform other clerical duties as needed, such as filing,
photocopying, and collating.Regular and predictable attendance is
an essential function of the job.Upload visit log into the splash
page monthlyPlease note this job description is not designed to
contain a comprehensive list of activities, duties or
responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with
or without prior notice.QualificationsMinimum Qualifications:2
Years
Experience in Field or similar manufacturing environment2 Years
Experience in Position0 Years
Experience managing people/projects *experience may include a
combination of work experience and educationPreferred
Qualifications:4 Years
Experience in Field or similar manufacturing environment4 Years
Experience working in Position2 Years
Experience managing people/projects*experience may include a
combination of work experience and educationCompetenciesThis
position embodies the values of Niagara s LIFE competency model,
focusing on the following key drivers of success:Lead Like an
OwnerMakes safety the number one priorityKeeps alert for safety
issues and escalates immediatelyEffectively prioritizes tasks based
on department goalsShows respect to others and confronts
interpersonal issues directlyPrioritizes resolution of customer
issues effectivelyResponds promptly and honors commitments to
internal and external customersInnovACTMakes recommendations to
continuously improve policies, methods, procedures, and/or
productsDemonstrates adaptability by reacting appropriately to
unexpected changes in situations or circumstancesIncreases
performance through greater efficiencyFind a WaySeeks to develop
technical knowledge through learning from other expertsUnderstands
interdepartmental impact of individual decisions and actionsSeeks
solutions rather than placing blameEmpowered to be
GreatConsistently looks for ways to improve one s self through
growth and development opportunitiesCommunicates clearly and
promptly up, down, and acrossCommunicates effectively to manage
expectationsEducationMinimum Required:High School
DiplomaPreferred:Associate's DegreeCertification/License:
Required:
N/APreferred:
N/AForeign Language Required:
None RequiredPreferred:
None
RequiredBenefitshttps://careers.niagarawater.com/us/en/benefitsNiagara
Plant NameBALTIMORE
Keywords: Niagara Bottling, Reston , Plant Administrative Assistant, Administration, Clerical , Baltimore, Virginia
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here to apply!
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