RestonRecruiter Since 2001
the smart solution for Reston jobs

Assistant Clinic Director

Company: Amen Clinics, Inc.
Location: Reston
Posted on: November 11, 2019

Job Description:

Category Clinical & Support Services
Type Full-Time Regular

Job Summary

Amen Clinics are outpatient health care clinics that have been providing mental wellness strategies to patients of all ages since 1989. We offer patient-first experiences and customized solutions to an array of behavioral and psychiatric conditions. Amen Clinics employs an array of healthcare professionals across our nationwide locations, including: psychiatrists, integrative physicians, nutritionists, therapists and wellness coaches. These practitioners have diverse educational backgrounds and specialties and are skilled at treating patients in the least harmful, most effective means possible. We use all the tools available to us to help make brain health happen. We believe that a better brain always leads to a better life and that achieving our mission will help to prevent and alleviate suffering, not only for individuals, but also for generations of individuals.

Job Summary

The Assistant Clinic Director assists the Regional Director of Operations in managing the day-to-day business operations of a complex and fast-paced outpatient psychiatric clinic. The Assistant Clinic Director manages and assists with a wide variety of duties and responsibilities to support overall business wellness and ensure the financial success and viability of the clinic. The Assistant Clinic Director helps ensure the clinic is providing patient care and customer service support that aligns with the mission and values of Amen Clinics.

Essential Duties & Responsibilities

  • Assist the Regional Director of Operations in managing the day-to-day operations of the clinic and responsible for clinic operations in the absence of the Regional Director of Operations.
  • Ensures clinic operations are consistent with Amen Clinics standard operating
    • Responsible to ensure open lines of communication with clinic staff through daily huddles, weekly staff meetings,
    • Responsible for patient and staff schedules and to monitor both to minimize downtime and overtime
    • Responsible to oversee staff responsibilities, to delegate tasks as needed and to ensure assigned tasks are complete
    • Provides support for the Clinic Outreach Manager to help plan and implement the annual calendar of activities including conferences and other clinic events
    • Provides support as needed to ensure patient complaints are handled in a professional and courteous manner and acts as a decision maker when complaints require escalated customer service support
    • Trains and coordinates education of Patient Care Coordinators; Assists with scheduling of and administration of training for Patient Outcome Managers, Nuclear Techs, and other staff
    • Oversee the administrative functions of the clinic to ensure smooth and efficient Clinic Operations
      • Completes reports as needed (daily, weekly, monthly)
      • Process and approve timesheets for exempt and non-exempt staff in ADP
      • Process provider pay reports for physicians and review complete timesheets for Nuclear Techs
      • Completes the daily deposit as needed
      • Liaison with building maintenance and management as needed
      • Completes office and clinic/nuclear medicine supply orders
      • Oversees Accounts Receivables/collections status reporting
      • Primary responsibility for the day-to-day operations of the Functional Medicine and Ancillary Services Departments
        • Manages the Functional Medicine and Ancillary Services support teams including the Patient Care Coordinator(s), Registered Nurse(s), Medical Assistant(s), and qEEG Technician(s)
        • Oversees budgets, scheduling, and ensures clinical operations support is provided to all clinics
        • Manages the weekly supply ordering and inventory counts
        • Acts as liaison with the laboratory and other vendors
        • Other duties as assigned

          Qualifications, Knowledge, Skills & Abilities

          Qualifications and Requirements:
          • Bachelor's Degree in Business, Healthcare Administration, or similar field required; Master's Degree preferred
          • A minimum of 5 years of professional experience in a clinic or medical practice setting required
          • Must have experience managing interdisciplinary teams of varying experience and skill sets including physicians
          • Must have operations management experience dealing with employees at all level of the organizationKnowledge, Skills and Abilities:
            • Knowledge of general clinical or medical practice management and processes
            • Knowledge of administration, operations and general business practices
            • Knowledge of basic/intermediate level medical terminology
            • Knowledge of Electronic Medical Records (EMR) systems; BestNotes system knowledge preferred
            • Knowledge of daily/weekly/monthly reporting, revenue forecasting, cash flow and profitability
            • Knowledge of employee scheduling, payroll and timekeeping practices
            • Knowledge of ADP Workforce Now preferred
            • Intermediate/Advanced computer skills including Microsoft Office Suite (Word, Excel, PowerPoint and Outlook), web-based applications and internet research
            • Strong verbal/written communication and listening skills; including excellent impersonal skills and telephone communication
            • Excellent leadership skills and the ability to work well within a team
            • Excellent attention to detail, organizational and time management skills
            • Ability to analyze and reason through complex data and create solutions
            • Ability to be proactive, use initiative and demonstrate innovation and creativity
            • Ability to establish and maintain effective working relationships with patients, clinical staff, and co-workers
            • Ability to manage multiple priorities simultaneously
            • Ability to maintain confidentiality of sensitive information
            • Ability to communicate effectively to all organizational levels utilizing clear and comprehensive written and oral communication.
            • Ability to anticipate work needs and follow through with minimum directionPhysical Demands

              The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
              • Frequent sitting for long periods of time
              • Frequent typing and viewing of a computer screen
              • Frequent use of hand and fingers with machines, such as a computer, copier, fax machine, scanner and telephone
              • Frequent hearing, listening and speaking by telephone and in person
              • Occasionally required to stand, walk, reach with hands and arms, stoop or bend
              • Occasionally required to lift objects up to 15 lbs. with ability to lift multiple times per dayWork Environment:

                The work environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
                • Work indoors in temperature-controlled environment
                • The noise level is usually moderate


Keywords: Amen Clinics, Inc., Reston , Assistant Clinic Director, Executive , Reston, Virginia

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Other Executive Jobs

Regional Quality Manager
Description: Deliverables: ul ul li Work in collaboration with Clinical Directors/Supervisors, Executive Directors, Assistant VP of Operations, and the Clinical Compliance team to work as a unite team front (more...)
Company: Pyramid Healthcare, Inc.
Location: Baltimore
Posted on: 11/12/2019

Assistant Nurse Manager - Critical Care/ICU
Description: li Job Summary ul li Responsible and accountable for the provision of quality patient care and customer services on a definedpatient care unit on a 24-hour basis. Acts as a role model and coach (more...)
Company: MedStar Union Memorial Hospital
Location: Baltimore
Posted on: 11/12/2019

Assistant Manager Trainee
Description: Position Summary...What you'll do...Drives the financial performance of assigned area by ensuring that sales and profit goals are achieved and implements plans to correct any deficiencies and scheduling (more...)
Company: Walmart
Location: Laurel
Posted on: 11/12/2019

Financial Services Tax - Seasonal Manager - Baltimore
Description: A career in our Flexibility Talent Network practice will focus on directly supporting our client engagement teams by attracting qualified candidates for short term or defined period opportunities. This (more...)
Company: PricewaterhouseCoopers
Location: Baltimore
Posted on: 11/12/2019

Medical Practice Manager
Description: We are seeking a Medical Practice Manager for our Franklin Square office located in Rosedale, MD. The Site Manager is responsible for the daily and long term administrative, strategic planning, development, (more...)
Company: Chesapeake Urology Associates
Location: Baltimore
Posted on: 11/12/2019

Director of Addictions
Description: General Summary: Under the guidance and supervision of the Chief of Community Treatment Services, the Director of Addictions is responsible for the overall management, development, and implementation (more...)
Company: Sheppard Pratt Health System
Location: Laurel
Posted on: 11/12/2019

Registered Nurse RN - OR Pain Management - Full-time Days
Description: About MedStar HealthMedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington,
Company: MedStar Union Memorial Hospital
Location: Baltimore
Posted on: 11/12/2019

Technical Project Manager
Description: Morningstar Corp. designs, manufactures, and sells power electronics equipment for the worldwide solar renewable energy market. We are seeking an experienced Project Manager to join our team in our Jessup, (more...)
Company: Morningstar Corporation
Location: Jessup
Posted on: 11/12/2019

Art Director
Description: The BOSS Group is currently hiring for an Art Director in the Columbia, MD area. This client is within the higher education industry and would need the Art Director
Company: The BOSS Group
Location: Columbia
Posted on: 11/12/2019

Associate Director / Director, HR Business Partner
Description: We are seeking an Associate Director / Director, Human Resources Business Partner to help build and sustain our Innovation Hub in Baltimore. The HRBP will be responsible for partnering with employees (more...)
Company: Thrive Earlier Detection Corp.
Location: Fork
Posted on: 11/12/2019

Log In or Create An Account

Get the latest Virginia jobs by following @recnetVA on Twitter!

Reston RSS job feeds