Sr. Administrative Associate

Company: Softworld, Inc.
Location: Reston
Posted on: November 23, 2020

Job Description:

Job Number 233160 Sr. Administrative Associate Job Description ADMINISTRATIVE ASSISTANT - SENIOR LEVEL The Administrative Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas within the NRO Directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes (Entry Level) to moderately complex (Intermediate Level) and very complex tasks which demands a high degree of autonomy and latitude in planning, organizing, and decision making to fulfill work requirements (Senior Level). This labor category has three skill levels Entry, Intermediate, and Senior. ADMINISTRATIVE ASSISTANT- ENTRY LEVEL Maintain a schedule of appointments for a manager or office Answer routine telephone calls, direct calls and take messages Greet and escort visitors Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publicationsdocuments Arrange for the delivery of outgoing mailpackages with the mailroom Prepare traveltraining arrangements and process traveltraining accountingvouchers for the program office Draft, proofread, edit and coordinate correspondence Perform research and retrieve information from databases and other resources Maintain tracking records and filing systems archive files Maintain, update and serve as focal point for databases or spreadsheets Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites Participate in meetings and events may serve as recorder and may present position- related information Prepare access rosters and request security clearance transfers Assist in ordering suppliesequipment and arranging for office equipment repairs Perform administrative back up support for other offices Skill Set Detail-orientated Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience Ability to participate productively as a contributing member in a team environment Strong interpersonal skills Ability to be discreet and maintain confidentiality Proficient in the use of Microsoft Office and standard computer applications Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly ADMINISTRATIVE ASSISTANT - INTERMEDIATE LEVEL Contractor personnel at this level shall be able to perform all of the tasks and have the skill set of an Entry Level. Tasks Recommend innovative processes to improve the efficiency and effectiveness of the office Compose written communication in response to complex customer queries Prepare routine status reports and track office-related metrics Manage routine website content updates and coordinate more complex website changes with webmaster Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites Attend meetings, events, and forums Assist in maintaining inventories, records, and receipts Coordinate office renovations and relocation activities Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings Skill Set Experience with protocol and precedence NROICDoD structure, regulations, directives, and policies ADMINISTRATIVE ASSISTANT - SENIOR LEVEL Contractor personnel at this level shall be able to perform all of the tasks and have the skill sets of an Entry and Intermediate Level. Tasks Author andor provide criticalfinal review of correspondence Draft documents such as instructions, spreadsheets, presentations and reports Build briefing packages and present information Analyze metrics and provide summary to senior management Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates Skill Set Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance Extensive knowledge of NROICDoD organizational structure, mission, vision, culture, values, philosophy and operating principles Required High school diploma or GED equivalent Five (5) years' experience Intermediate OR 7 years experience senior Current TSSCI with CI Poly THIRD PARTY AGENCIES, SUBCONTRACTORS, AND RECRUITERS NEED NOT APPLY. Applicants received from firms will not be considered. Subcontracting is not available for this position.

Keywords: Softworld, Inc., Reston , Sr. Administrative Associate, Other , Reston, Virginia