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Executive Assistant

Company: Collaborative Solutions
Location: Reston
Posted on: June 6, 2021

Job Description:

Collaborative Solutions is looking for an Executive Assistant to work out of our company headquarters in Reston, VA. You'd be supporting our executive team and provide operational and administrative support to the office. Join a fantastic, award-winning team!

Responsibilities:

  • Provides administrative support to ensure efficient operation of office.

  • Answers phone calls, schedules meetings and supports visitors.

  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

  • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

  • Exhibits polite and professional communication via phone, e-mail, and mail.

  • Supports team by performing tasks related to organization and strong communication.

  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

  • Contributes to team effort by accomplishing related results as needed.

  • Customer Contract (set-up, processing, and reconciliations) within Workday and SFDC

Skills and Qualifications:

  • High school diploma or equivalent education required

  • 3 years of administrative assistant experience

  • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

  • Ability to define deadlines and manage priorities of self, team and/or projects

  • Ability to work well in a team environment.

  • Must be flexible, able to multi-task, problem solve, and work to deadlines.

  • Strong interpersonal, written and verbal skills and demonstrated ability to collaborate and to consult effectively and independently with individuals at various levels of the organization.

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Keywords: Collaborative Solutions, Reston , Executive Assistant, Other , Reston, Virginia

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