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Administrative Assistant (Remote-EST)

Company: Aston Carter
Location: Reston
Posted on: September 19, 2022

Job Description:

Description:We are looking for an experienced and motivated Executive Business Administrator to provide administrative support for 3 Industry Solutions Client Delivery Partners. The ideal candidate can navigate strategically in a fast-paced environment and a professional attitude, develop proficiency with and maintain confidentiality of HR and sales data, handle ambiguity, and prioritize and communicate effectively. This position requires someone who is highly organized, has excellent communication skills and follow-through, can use good judgment, set priorities, and handle multiple tasks simultaneously. The EA organizes and coordinates calendars, logistics, and travel. The right candidate must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and customer oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. In this role, the right candidate will have the ability to work independently on projects from conception to completion and must be able to navigate high value, highly sensitive business scenarios and handle confidential matters with discretion. Responsibilities:

  • Owns a broad variety of scheduling tasks with utmost accuracy and timeliness including managing an extremely active calendar of appointments; arranging complex and detailed travel plans, itineraries, and agendas;. Analyzes and responds appropriately to trends, priorities & duplicities to maximize time efficiencies
  • Manages 3 CDPs daily schedules and customer travel
  • Plans and coordinates domestic travel plans end-to-end including the proactive anticipation of any and all logistics and itineraries. Takes ownership & support of logistics and travel requirements including on-the-ground, door-to-door logistics. Works with key folks on the team in planning meetings and logistics. Facilitates completion of administrative tasks including completing expense reports, preparation of needed documents, handling information that can sometimes be confidential.
  • Schedules and ensures effectiveness of all logistics (meeting room, AV, catering) for meetings as needed.Qualifications:
    • 4-5+ years professional administrative experience, preferably in a fast paced environment.
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
    • Team player with very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, internal teams, external partners, and customers.
    • Expert level written and verbal communication skills, demonstrated professionalism.
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
    • Emotional maturity
    • Highly resourceful team-player, with the ability to also be extremely effective independently.
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
    • Forward looking thinker, who actively seeks opportunities and proposes solutions.


      About Aston Carter:
      Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.
      At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
      Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.
      The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
      If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Reston , Administrative Assistant (Remote-EST), Other , Reston, Virginia

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