Administrative Assistant (Remote-EST)
Company: Aston Carter
Posted on: September 19, 2022
Description:We are looking for an experienced and motivated
Executive Business Administrator to provide administrative support
for 3 Industry Solutions Client Delivery Partners. The ideal
candidate can navigate strategically in a fast-paced environment
and a professional attitude, develop proficiency with and maintain
confidentiality of HR and sales data, handle ambiguity, and
prioritize and communicate effectively. This position requires
someone who is highly organized, has excellent communication skills
and follow-through, can use good judgment, set priorities, and
handle multiple tasks simultaneously. The EA organizes and
coordinates calendars, logistics, and travel. The right candidate
must be creative and enjoy working within an entrepreneurial
environment that is mission-driven, results-driven and customer
oriented. The ideal individual will have the ability to exercise
good judgment in a variety of situations, with strong written and
verbal communication, administrative, and organizational skills,
and the ability to maintain a realistic balance among multiple
priorities. In this role, the right candidate will have the ability
to work independently on projects from conception to completion and
must be able to navigate high value, highly sensitive business
scenarios and handle confidential matters with discretion.
- Owns a broad variety of scheduling tasks with utmost accuracy
and timeliness including managing an extremely active calendar of
appointments; arranging complex and detailed travel plans,
itineraries, and agendas;. Analyzes and responds appropriately to
trends, priorities & duplicities to maximize time efficiencies
- Manages 3 CDPs daily schedules and customer travel
- Plans and coordinates domestic travel plans end-to-end
including the proactive anticipation of any and all logistics and
itineraries. Takes ownership & support of logistics and travel
requirements including on-the-ground, door-to-door logistics. Works
with key folks on the team in planning meetings and logistics.
Facilitates completion of administrative tasks including completing
expense reports, preparation of needed documents, handling
information that can sometimes be confidential.
- Schedules and ensures effectiveness of all logistics (meeting
room, AV, catering) for meetings as needed.Qualifications:
- 4-5+ years professional administrative experience, preferably
in a fast paced environment.
- Strong organizational skills that reflect ability to perform
and prioritize multiple tasks seamlessly with excellent attention
- Team player with very strong interpersonal skills and the
ability to build relationships with stakeholders, including staff,
internal teams, external partners, and customers.
- Expert level written and verbal communication skills,
- Demonstrated proactive approaches to problem-solving with
strong decision-making capability.
- Emotional maturity
- Highly resourceful team-player, with the ability to also be
extremely effective independently.
- Proven ability to handle confidential information with
discretion, be adaptable to various competing demands, and
demonstrate the highest level of customer/client service and
- Demonstrated ability to achieve high performance goals and meet
deadlines in a fast-paced environment
- Forward looking thinker, who actively seeks opportunities and
About Aston Carter:
Please Note: Scammers are posing as Aston Carter. We'll never
contact you via Gmail, Telegram, or WhatsApp and we'll never
solicit money from you.
At Aston Carter, we're dedicated to expanding career opportunities
for the skilled professionals who power our business. Our success
is driven by the talented, motivated people who join our team
across a range of positions - from recruiting, sales and delivery
to corporate roles. As part of our team, employees have the
opportunity for long-term career success, where hard work is
rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and
consulting firm, providing high-caliber talent and premium services
to more than 7,000 companies across North America. Spanning four
continents and more than 200 offices, we extend our clients'
capabilities by seeking solvers and delivering solutions to address
today's workforce challenges. For organizations looking for
innovative solutions shaped by critical-thinking professionals,
visit Aston Carter is a company within Allegis Group, a global
leader in talent solutions.
The company is an equal opportunity employer and will consider all
applications without regards to race, sex, age, color, religion,
national origin, veteran status, disability, sexual orientation,
gender identity, genetic information or any characteristic
protected by law.
If you would like to request a reasonable accommodation, such as
the modification or adjustment of the job application process or
interviewing process due to a disability, please call 888-237-6835
or email for other accommodation options. However, if you have
questions about this position, please contact the Recruiter located
at the bottom of the job posting. The Recruiter is the sole point
of contact for questions about this position.
Keywords: Aston Carter, Reston , Administrative Assistant (Remote-EST), Other , Reston, Virginia
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