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Document Specialist

Company: Cooley LLP
Location: Reston
Posted on: November 20, 2022

Job Description:

Document SpecialistCooley is seeking a Document Specialist to join the Document Processing team.Schedule for 4 Day Work Week: M, T, F 11:30am - 10:00pm (Pacific Time) and Su 7:30am - 6:00pm (Pacific Time) with 30min breakPosition summary: The Document Processing Specialist is responsible for providing document production and processing support. The Document Processing Specialist will work together with other document processing specialist and/or proofreader team members across both domestic/international locations and schedules in an effort to provide the highest level of customer service and an effort to provide the highest level of customer service and quality. Responsibilities include, but are not limited to the following:Position responsibilities:

  • Create new documents and revise existing documents in Microsoft Word, Excel, PowerPoint, and Visio using scanning, conversion of electronic file or new input typing, or by downloading and reformatting documents from Internet resources such as EDGAR databases
  • Reformat existing documents into Cooley templates and standard or custom formats
  • Convert documents to Word, Excel, PowerPoint and Visio from a variety of applications and file formats, such as pdf
  • Transcribe analog or digital dictation files
  • Proofread all edits made or word-for-word for new input, conversion or scan projects for accuracy
  • Troubleshoot issues in multiple software applications, including Word, Excel and PowerPoint
  • Answer hotline calls, proxy on to user workstations and respond and resolve user document and software issues
  • Scan documents
  • Create fill-in forms in Acrobat
  • Create charts, graphs, tables and spreadsheets as requested
  • Use email, including email with multiple attachments
  • Transfer documents to/from removable media and secure file transfer platforms
  • Conduct Internet, intranet, network and archive searches, as requested
  • Download/Save/Print from various Data Sites
  • Mark and generate Table of Contents and Table of Authorities (utilizing Best Authority)
  • Perform redlines using Litera, ChangePro and native Word
  • Log work and cost recovery information
  • In a backup role to secretaries and practice team assistants, maintain Firmwide contacts in SalesforceSkills & experience: Required:
    • Minimum 5+ years prior document processing experience with proven software knowledge and document expertise
    • Previous legal document processing experience
    • Fast and accurate typing
    • Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, Salesforce, eDictation, Litera, ChangePro and scanning softwareCompetencies:
      • Ability to work independently and under pressure in a sedentary manner for long periods of time
      • Excellent command of English language
      • Ability to interact with team members at all levels in a professional and respectful manner at all times
      • Ability to work through complex legal document markups and instructions in a timely and accurate manner
      • Ability to prioritize various requests and deadlines simultaneously
      • Proven ability to perform complex work in a timely manner and meet strict deadlines
      • Exceptional attention to detail
      • Familiarity with legal terminology and a variety of document formats used in legal workCooley offers a competitive compensation and excellent benefits package. EOE.Pursuant to the Colorado Equal Pay For Equal Work Act, please find the compensation range specific to this role if based in CO, as well as a description of bonus and benefits generally applicable across all US offices.
        • Colorado pay range for this role, with final offer amount dependent on skillset and experience: $38.00 to $46.00 hourly.
        • Other compensation may include an annual discretionary merit bonus.
        • Employees in this role will have the option to elect various benefits, including medical, dental, vision, accidental death and dismemberment, life insurance, dependent life insurance, long term disability, long-term care insurance, health savings accounts (if enrolled in an HDHP), health/dependent care spending accounts, 401(k) and profit sharing.
        • Other benefits include PTO and the option to participate in our tuition reimbursement program and wellness program, which includes fitness reimbursement each year.Pursuant to the salary transparency provisions of the New York City Human Rights Law (NYCHRL), please find the compensation range specific to this role if based in New York.
          • New York pay range for this role, with final offer amount dependent on skillset and experience: $44.00 to $52.00 hourly.The salary range in other markets will vary.

Keywords: Cooley LLP, Reston , Document Specialist, Other , Reston, Virginia

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