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Personal Assistant

Company: SOS International LLC (SOSi)
Location: Reston
Posted on: November 10, 2019

Job Description:

Company Overview For 30 years, clients in the private and public sectors have relied upon SOS International LLC (SOSi) for critical operations in the world's most challenging environments. SOSi is privately held, was founded by its current ownership in 1989, maintains corporate headquarters in Reston, VA, and specializes in providing logistics, construction, training, intelligence, and information technology solutions to the defense, diplomatic, intelligence and law enforcement communities. All interested individuals will receive consideration and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, age, sexual orientation, gender identity, genetic information, or protected veteran status. SOSi takes affirmative action in support of its policy to advance diversity and inclusion of individuals who are minorities, women, protected veterans, and individuals with disabilities. CORPORATE-******-9708: Personal Assistant LocationU.S. - New York - New York City Open Date10/21/2019 JOB DESCRIPTION SOSi is seeking an Executive and Personal Assistant to support our Founder/Chairwoman in our New York, NY office, located in the heart of the SoHo district! The ideal candidate will be a highly energetic and personable self-starter who is comfortable handling a wide array of executive and personal assistance tasks as well as seeking out other special projects during any down time. ESSENTIAL JOB DUTIES Answers and returns telephone calls. Manages office appearance. Schedules, organizes and de-conflicts in-person, telephone and video conference meetings. Receives visitors (i.e. coordinates visits, provides driving directions, takes coats, offers refreshments, etc.). Synchronizes and manages work and personal calendars, based on individual preferences, and provides reminders of scheduled deadlines, meetings and events. Configures and manages executive MS Outlook email systems, based on individual preferences. Reviews and responds to emails, based on individual preferences. Writes, transcribes and proofreads memos and letters for internal and external distribution. Prepares, sends and follows up on electronic questionnaires and event invitations. Tracks and reports important dates and events, such as birthdays, unique religious holidays, and significant employee life events (i.e. birth of new children, professional and academic accomplishments, etc.). Researches, compiles and analyzes data for reports and special projects. Creates and edits presentations in MS Word and PowerPoint, spreadsheets in MS Excel, and projects in MS Project. Organizes and maintains documents in a paper or electronic filing systems. Manages travel arrangements and expense reporting. Runs work and personal errands as necessary. Provides support to other Company executives and performs other administrative duties, as required. MINIMUM REQUIREMENTS Associate's Degree from an accredited U.S. college or university in a liberal arts or business-related field; Bachelor's Degree preferred. Experience may be substituted in lieu of education. Five years of related administrative or personal support experience. Advanced demonstrated Microsoft Office skills, to include: Word, Excel, PowerPoint, Project and Outlook. Demonstrated ability to learn and master other specialized software applications. Excellent demonstrated writing and speaking skills. Excellent demonstrated attention to detail. Excellent demonstrated organizational and problem-solving skills. Excellent demonstrated interpersonal skills. Excellent demonstrated critical thinking skills. Demonstrated ability to exercise discretion in the handling of sensitive business and personal matters. ADDITIONAL INFORMATION DESIRED QUALIFICATIONS Demonstrated experience with Deltek CostPoint purchasing and T & E systems. Fluency in a foreign language is desired, but not required. WORK ENVIRONMENT Normal office working conditions. Around-the-clock availability and occasional non-traditional work hours including nights, weekends and holidays, as needed. Occasional physical exertion, including lifting and/or moving objects or packages weighing up to 25 lbs.

Keywords: SOS International LLC (SOSi), Reston , Personal Assistant, Other , Reston, Virginia

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